CANADIAN ASSOCIATION OF PIPELINE AND UTILITY LOCATING CONTRACTORS (“CAPULC”)
NOTICE OF Annual General MEETING
TAKE NOTICE that pursuant to Section 10, Subsection 10.1 of the Bylaws of CAPULC, an Annual General Meeting of the Members of CAPULC (the “Meeting”) will be held via virtual platform on:
Date: May 20, 2026
Time: 10:00 am Mountain Daylight Time
Please register through the www.capulc.ca event in order to receive details for the virtual platform.
CAPULC Bylaws require 21 days’ notice for an Annual General Meeting. Due to the volume of preparation required to finalize the AGM materials, this notice is being provided 17 days in advance. Under the Waiver of Notice Provision in our bylaws, members may waive or abridge the notice period. A Waiver of Notice form is attached. If you are willing to waive the notice period, please sign and return the form prior to the meeting.
The purpose of this Meeting is to discuss those matters outlined in the Agenda of the Meeting attached hereto as Schedule A. We will also consider and vote upon several Special Resolutions and an Ordinary Resolution relating to membership fees and amendments to the Society’s bylaws attached hereto as Schedule B.
Nominations are being accepted for the positions of Four (4) Directors to be elected as follows:
· 4 director(s) who are an authorized representative of a Regular or Associate Member
All nominations must be emailed to Tracey Paluck, CAPULC’s Administrative Coordinator, at admin@capulc.ca no later than 12:00 pm (MDT) on May 18, 2026. A further notice will be sent on May 19, 2026, to all Members listing those persons who have been nominated and have met the requirements to be elected as a director.
Attendance and Voting:
Members in good standing are entitled to attend and vote at the Meeting in accordance with the Society’s bylaws. As this Meeting will be held virtually via Microsoft Teams, access details will be provided to all Members in advance. CAPULC encourages the participation of as many Members as possible.
Voting Members in good standing may vote during the virtual Meeting or at any adjournment thereof. If a voting Member is unable to attend, they may appoint another registered Member—who must also have voting rights and be in good standing—to act as their proxy and vote on their behalf. Members wishing to be represented by proxy must complete, date, and sign the prescribed proxy instrument and submit it as directed.
Proxies must be received by Tracey Paluck, CAPULC’s Administrative Coordinator, before 12:00 p.m. (MDT) on May 19, 2026, to be valid for use at the Meeting. Completed proxy forms may be submitted by email to admin@capulc.ca or through the online form at https://forms.office.com/r/m7zrNUnupH. Late proxies may be accepted or rejected at the discretion of the President/Meeting Chairperson, who is under no obligation to do either.
Proxy holders must identify themselves to the President/Meeting Chairperson prior to the start of the Meeting. Under the accompanying instrument of proxy, the proxy holder has discretion to consider such further or other business as may properly come before the Meeting or any adjournment thereof.
DATED at the City of Grande Prairie, in the Province of Alberta, this 4th day of May, 2026.
BY ORDER OF THE BOARD OF DIRECTORS OF
CANADIAN ASSOCIATION OF PIPELINE AND
UTILITY LOCATING CONTRACTORS
Per: ______________________________________
Jamie Andersen, President
Click Notice of Annual General Meeting to review the full package, including the Waiver of Notice, Form of Proxy, Schedule A, and Schedule B,
